Employee Timesheet - Regular Payment (Regular Run)

Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

This page is used most often to make one-time entries for employee hours and earnings.

You can also use this page to perform these other tasks:

  • Allocate hours and earnings to different departments
  • Pay hours at nonstandard rates
  • Pay hours, earnings and vacation pay for more than one pay period
  • Allocate earnings to different pay periods for EI purposes and QPIP (Quebec only) purposes
  • Enter salary overrides
  • Pay out Vacation and Additional Accumulators. Accumulator fields appear only if you have set them up with your Service Delivery Team

If you indicate that earnings are for a different pay period, the employee's earnings are allocated to a different block in the employee's Insurable Earnings history.

Prerequisites

To ensure you are working with the correct pay period, verify the pay period number and code at the top left of the Powerpay page, just below the Powerpay banner. The pay period number is followed by a letter code:

  • R - Regular run
  • E- Extra run

If any employees are being terminated during this pay period, a status change must first be performed to terminate them (go to Payroll > Status Changes) before applicable entries can be made on the Employee Timesheet Regular page (and Second Payment page, if applicable). In an employee has current pay and a second payment, the status change should occur prior to the second payment so that all earnings from the employee's regular and second payment are included in the ROE form (if the selected status change triggers an ROE form).

Make any required changes to default values for Employee Timesheets. For more information, see Set up timesheet defaults

Tasks

Next Steps

Complete any status changes or other adjustments required for this payroll, and when all changes are complete, proceed to the process pages to validate, preview and submit the payroll.

Related Information

The CPP/QPP deduction is calculated on a percentage of an employee's salary after an annual exemption. If an employee has only worked in half the pay periods of the year, the employee is eligible for half the yearly exemption value. Ceridian Canada automatically calculates the exemption on a per-pay-period basis, and you do not have to make any adjustments unless the employee is paid in one pay period for time worked in more than one pay period.

The goal, in applying the CPP/QPP exemption, is to have the calculated exemption taken regularly on a pay-period-by-pay-period basis, without doubling up any exemptions.

It is important that the exemption NOT be applied more or less than is required.

  • If you apply the exemption more often than required, the employee will not pay enough into CPP/QPP. As the employer, you will pay the difference - NOT the employee.
  • If you apply the exemption less often than required, you will have paid too much CPP/QPP as part of your employer contributions to the CPP/QPP program on behalf of the employee. You will NOT get that money back from CRA.

Powerpay makes it possible to control the amount of CPP/QPP exemption applied, even if the earnings being paid out stretch across more than one pay period. This is done by indicating, in the Applicable Period of Time box, the number of weeks the earnings are for.

At year-end, you can make adjustments by doing one-time overrides or additions of CPP/QPP deductions on the Statutory Deduction page. They must, however, be adjusted prior to, or on, the last pay of the year.

  • The CPP/QPP pay period exemption amount is applied fully (the entire pay period) when an employee is hired and when they are terminated, even if they only worked for a part of the pay period.
  • The CPP/QPP exemption is NOT applied if an employee has no earnings during a pay period. The annual allowed CPP/QPP exemption amount is reduced by the amount that would usually have applied to the pay period.
  • The CPP/QPP exemption is chunked by pay period, not by portions of a pay period. Even if an employee works only one week of a monthly payroll, the full pay period CPP/QPP exemption is applied.

Hours and earnings originally entered in the Rapid Entry page are displayed on this page.

If you enter data on the Employee Timesheet Regular Payment page, the word Timesheet appears in the corresponding field on the Rapid Entry page and the hours and earnings fields are no longer editable on the Rapid Entry page for the selected employee on the selected payroll run.